Meet the Discovery PTA

Our PTA is made up of hard-working parents & teachers who pool their talents to provide practical support for our school. Those listed below volunteered to provide leadership this year. Get to know their names and faces, and feel free to ask them if you have questions.

 

Interested in open board positions? Contact us!

 

 


Adam Simkin
 President
President@DiscoveryPTA.org

Sarah Reynolds
  1st VP for Fundraising
Fundraising@DiscoveryPTA.org

Kate Coleman
Events Chair
Volunteer@DiscoveryPTA.org

Mike Jensen
  Treasurer
Treasurer@DiscoveryPTA.org

Mike O'Leary
 Recording Secretary
Secretary@DiscoveryPTA.org 

TK
Public Affairs
PublicAffairs@DiscoveryPTA.org 

 

Discovery PTA Officer Job Descriptions

 

 

President

Duties:

  • Oversee all activities of the PTA and work with other volunteers to carry out PTA objectives.
  • Attend weekly meetings with Principal and Assistant Principal.
  • Respond to parent and teacher inquiries.
  • Manage PTA calendar and help coordinate all dates for events and activities.
  • Work with Treasurer to build budget and coordinate spending.
  • Sign and deliver reimbursement checks as needed.
  • Sign contracts.
  • Update social media accounts as needed.
  • Update PTA website as needed.
  • Lead monthly PTA meetings and quarterly executive committee meetings.
  • Review PTA newsletter.
  • Maintain PTA closet.
  • Attend as many PTA events as possible...sign autographs as needed.

 

Time Commitment: Approximately 60 hours per month

Term: 1 year term, renewable for 1 additional term.

For more information email president@discoverypta.org

 

1st Vice President: VP of Fundraising 

Duties:

  • Oversee and assist volunteers leading PTA fundraisers (Parent Auction, Restaurant Nights, Spirit Wear/Merch, Bookworm Book Fair, Box Tops, Grocery Cards, School Supplies, Website/Shopping, etc.).
  • Work with President and Treasurer on budgeting for fundraisers.
  • Oversee spending budgets for all fundraising events
  • Market all fundraisers including posting updates about fundraisers in newsletter and social media.
  • Provide updates on fundraising activities at PTA meetings.

Time Commitment: Approximately 5-10 hours per week

Term: 1 year term, renewable for 1 additional term.

For more information email fundraising@discoverypta.org

 
 

2nd Vice President: School Programs Lead

Duties:

  • Oversee and assist volunteers leading programs during and after the school day.  (Rising-K Playdates, Enrichment Programs, Reflections Contest, Odyssey of the Mind, Yearbook, Lost & Found Distributions/Donations, Winter Coat Drive, Hospitality Committee, Teacher Appreciation Week, Room Parents, etc.).
  • Oversee Room Parent Coordinator activities: Recruit Room Parents. Revise and edit Room Parent guidelines as needed. Coordinate teacher appreciation, holiday and end of the year gifts with room parents.
  • Work with President and Treasurer on budgeting for School Programs.
  • Work with the Recording Secretary to market all School Programs (i.e. website, newsletter, social media)
  • Provide updates on School Programs activities at PTA meetings.

Time Commitment: Approximately 5-10 hours per week

Term: 1 year term, renewable for 1 additional term.

For more information email volunteer@discoverypta.org

 

Corresponding Secretary: Community Event Lead

Duties:

  • Oversee and assist volunteers leading Community Events.  (PumpkinFest, World Heritage Night, Share the Love Event, Bingo Night, Family Movie Night, DJ Dance Party, 5th Grade Promotion, Ice Cream Socials, etc.).
  • Work with President and Treasurer on budgeting for Community Events.
  • Work with the Recording Secretary to market all Community Events (i.e. website, newsletter, social media, etc)
  • Provide updates on Community Events activities at PTA meetings.

Time Commitment: Approximately 5-10 hours per week

Term: 1 year term, renewable for 1 additional term.

For more information email volunteer@discoverypta.org

 

Treasurer

Duties:

  • Oversee PTA finances and budget
  • Produce and present monthly financial reports.
  • Prepare annual budget, and propose ongoing budget changes as necessary.
  • Ensure annual audit is carried out and tax return filed.
  • Balance PTA checking account.
  • Control PTA debit card usage.
  • Train Assistant Treasurer to take over Treasurer duties.
  • Create membership reports with new member information for state and national PTA membership submission. (November and February).

 

Time Commitment: Approximately 30 hours per month

Term: 2 year term, not renewable; preceded by term as Assistant Treasurer

For more information email treasurer@discoverypta.org

 

Assistant Treasurer

Note: This is not an Executive Committee position but a volunteer position. The Assistant Treasurer takes over as Treasurer after serving as Assistant Treasurer.

Duties:

  • Assists Treasurer with preparing financial reports, expenses, cutting checks, and other duties as needed.

Time Commitment: Approximately 10 hours per month

For more information email treasurer@discoverypta.org



Recording Secretary

Duties:

  • Oversee membership communications including email contact database.
    • Work with Board members to determine membership drive dates for Fall and Spring.
    • Advertise membership drive (announcement at PTA meetings, Facebook posts, emails, and newsletter update).
    • Create drive for Teacher members including coordination with Principal, separate registration/payment site, and inclusion of contact information in membership reports.
    • Per request, remove contact information from Constant Contact database for those no longer wishing to receive PTA information.
  • Work with Webmaster to ensure all information is up to date.
  • Work with Newsletter Editor to
    • Collect information from PTA board, PTA committees, Discovery staff, and others for newsletter content.
    • Ensure newsletter link is published to the Discovery PTA website.
  • Ensure the EC has access to provide updates to Social Media including Facebook and Twitter
  • Work with President to prepare agendas for monthly PTA meetings and quarterly Executive Committee meetings.
  • Promote PTA meeting and agenda topics on social media.
  • Prepare PTA meeting minutes and circulate to community.
  • Coordinate babysitters for PTA meetings/special events.
  • Special projects as assigned/created.

 

Time Commitment: Approximately 5 hours per week

Term: 1 year term, renewable for 1 additional term.

For more information email secretary@discoverypta.org



Public Affairs Officer

Duties

  • Provide updates to school community at PTA meetings and in weekly newsletters about APS, County and State actions affecting Discovery, including providing information on how the community can get involved.
  • Ensure that various APS committees (e.g., CCPTA, ACI, SEPTA, ad hoc working groups, etc.) have Discovery representation and coordinate reporting back to the community on the activities of those groups.

 

Time Commitment: Approximately 10-15 hours per month

Term: 1 year term, renewable for 1 additional term.

For more information email publicaffairs@discoverypta.org